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Town of Hingham
Board of Health Meeting Minutes

November 5, 2013
A posted public meeting of the Board of Health (the Board) was held in the South Central Hearing Room, 210 Central St., Hingham, Massachusetts.
The meeting was called to order by Mr. White at 7:10 pm.

Members Present:
Stephan White, Chair
Peter Bickford, Member
Kirk Shilts, D.C., Member

Staff Present:
Bruce Capman, R.S., Executive Health Officer
Susan Rowe, Health Agent

Agenda:
Mr. White reviewed the agenda with the Board.
Thereafter, the meeting's agenda was accepted as amended.

Minutes:
The Board reviewed the minutes of the October 8, 2013 public meeting.
Thereafter, a Motion was made by Mr. Bickford and Seconded by Dr. Shilts and it was VOTED (unanimous);
To approve the minutes of the October 8, 2013 public meeting as drafted.

Scheduling:
The next meeting of the Hingham Board of Health was tentatively scheduled for Tuesday December 10, 2013 at 7PM.

Executive Health Officer Report:
 The Town's annual flu vaccination campaign continues at 3-4 clinics per week. The Board suggested adding it to the community television programming.
 Mr. Capman met with Town Administrator Alexiades about the 2015 FY budget. He reported that the Health Agent is falling behind in her role and needs five additional hours per week.
• Mr. White would like to get a list of the number of inspections that are being done by the Health Agent. These figures will be compared to last year to determine if the extra hours are necessary.
• Dr. Shilts stated he would like to see the job responsibilities of the other office staff, and have all of the staff cross trained to distribute the workload.
• Mr. Capman also stated he is requesting additional funding for a new copier for the office.

Thereafter, a Motion was made by Mr. Bickford and Seconded by Mr. White and it was VOTED (Dr. Shilts abstained);
To approve the 2015 FY budget as presented by Mr. Capman.

278 East Street - Upgrade Variance - Nicholas Lanney:

The Board discussed the following issues:
• Mr. White disclosed that he has conducted business with Mr. Lanney in the past, but this relationship did not require his recusal from this matter.
• Mr. Lanney stated that the system will be moved to the front yard due to better soils, consisting of loamy sand. Conservation has given a Negative Determination, however the owner is looking for variances to the property line.
• Relocation of the septic tank and pump would be problematic due to the restriction on plumbing within the dwelling.

Thereafter, a Motion was made by Mr. Bickford and Seconded by Dr. Shilts and it was VOTED (unanimous);
To grant five (5) Divergences from State Title-5 regulations, 15.405(1)(b), 15.405(1)(j), 15.405(1)(i), 15.405(1)(h) & 15.405 (1)(a); and three (3) Variances from the Hingham Supplemental Rules and Regulations sections VI.5, VI.9 & VI.12(a).

35 Smith Road - Housing Complaint:

The Board discussed the following issues:
• Mr. Capman went through the history of the complaint: Mr. Capman and Mrs. Rowe went to Brockton Housing Court on 10/29/13. The clerk magistrate ordered the owner of the property, Mrs. Gilleece, to have an approved septic plan by 11/19/13, which would be the next court date.
• Mrs. Gilleece stated that financing is going to be a concern.
• Dr. Shilts stated that a plan should be approved within 30 days or the dwelling could be condemned.
• Mr. White stated that he would like an approved septic plan by 11/19/13 and to have the existing system inspected by 11/20/13. If this is not completed, the Board will discuss the condemnation of the dwelling.

Thereafter, the Board took no action on this matter.

25 Elmore Road - Septic Variance Discussion - Upgrade Variance - Kevin Grady:

The Board reviewed a homeowner request for variances from State Title 5 and from the Hingham Supplemental (septic) Regulations relative to upgrading a failed sewage disposal system.

The Board discussed the following issues:
• Mr. Grady stated that a portion of the septic system would be located in the private roadway. All tanks will be constructed of H-20 loading to withstand traffic weighted loads.
• Mr. Martin, an abutter, stated that he is concerned about the system if the road will be paved over in the future. Mr. Grady believed that the road can be paved up to the retaining wall.
• The issue of the water supply line was also discussed and its location to the septic system. Mr. Grady stated the water line will be sleeved and adequately protected.
• Mr. Bickford stated a concern about the versa block retaining wall and requested the wall be consistent with other stone walls in the area. Mr. Capman offered to approve the retaining wall prior to construction.

Thereafter, a Motion was made by Dr. Shilts and Seconded by Mr. Bickford and it was VOTED (unanimous);
To grant six (6) Divergences from State Title-5 regulations, 15.405(1)(a), 15.405(1)(b), 15.405(1)(g), 15.405 1(i) & 15.405 (1)(J); and two (2) Variances from the Hingham Supplemental Rules and Regulations, sections VI.9 & VI.12(a); and require all (19) nineteen conditions in the local upgrade approval letter; and an additional condition that the proposed retaining wall meet Board approval.

Public Collection Boxes – Planet Aid – David Carmack:

The Board discussed the placement of public collection bins with the vendor Planet Aid. The bins must comply with the Recycling and Dumpster Requirements for Residents and Businesses within the Town of Hingham.

The Board discussed the following issues:
• Mr. Carmack stated that Planet Aid has not had any bins located in Hingham for the last two years. At the time, Planet Aid needed zoning approval for the placement of the bins. He had bins located on Whiting Street, Shipyard Drive and Derby St. Mr. Carmack also stated that his company offers a 6'x 6' wooden shed instead of the metal bin.
• Mr. White stated that performance standards will be required, in addition to approval from the property owner. He would also like to see a photo of the wooden shed.
• Residents from Patriots Way stated they do not want to have collection bins located in Hingham because they will be an eye sore.
• A resident provided the Board with current photos of collection boxes in various states of overflow/unsightliness located around Queen Anne's corner, Norwell and the Hingham Shipyard.
• There was also concern that the Town should offer recycling outside of the 4 day operation at the transfer station. Dr. Shilts stated that a non- transfer station site, one year trial would be a good idea.
• Dr. Shilts noted that the property owner is the permit holder and applicant for any variance from the Town's dumpster/recycling regulations regarding the placement of public collection boxes in Hingham.

Thereafter, the Board took no action on this matter.

Adjournment:

The November 5, 2013 meeting of the Hingham Board of Health adjourned at 10:02PM.

Submitted by:
Susan Rowe, Hingham Health Agent